PropMIS

About PropMIS

AI-powered HOA management software for property managers and self-managed boards. It is designed to replace fragmented payment tools, uncoordinated vendor management, and board decisions that lack audit trails with a single system built for community operations.

The platform brings payments, documents, residents, vendors, and board governance into one workflow. Managers can use AI manager briefings to scan payments, violations, and work orders overnight and surface what needs attention first. Residents can ask questions against community documents such as bylaws, CC&Rs, and meeting minutes, and the system can draft notices and provide document Q&A. Communities can also onboard residents, manage violations, handle meeting agendas, book amenities, and share financial reports and board-ready summaries.

For financial operations, the product supports Stripe-powered online payments with AutoPay, manual payments when needed, and a per-unit ledger that keeps all payments in one place. For vendor management, it supports RFPs, side-by-side bid comparison, work orders, compliance documents, contracts, and invoices. Board workflows include approval thresholds, role-based access, and a complete audit trail for decisions, payments, notices, bids, and violations.

The site also emphasizes usage-based AI metering, allowing management companies to track AI queries by community, set overage thresholds, and bill communities for usage. PropMIS is positioned for both management companies and board-operated communities, with early-access pricing and a separate board plan.

Key features:
- AI manager briefings that scan payments, violations, and work orders overnight
- Resident AI that answers questions from community documents like bylaws and CC&Rs
- Stripe, manual payments, and AutoPay in a shared per-unit ledger
- Vendor bid marketplace with RFPs, pricing comparison, and compliance tracking
- Board approval workflows with configurable thresholds and full audit trails
- Resident portal, meetings, polls, amenity booking, and document management
- Built-in AI usage metering for community-level billing and reporting